Rentals, bookings and invoicing — all in one place.
RentelFlow is the operating system for Swedish machine and equipment rental companies. Manage your fleet, book jobs, create invoices with VAT and OCR, and stay on top of returns and maintenance — without spreadsheets.
Built for Swedish rental
The problem
Running rentals on spreadsheets leaks money
When bookings, equipment and invoices live in separate files, you get double-bookings, forgotten returns and late invoices. It costs time, margin and customer trust.
Manual bookings
Phone notes and emails lead to double-bookings and missed jobs.
Scattered spreadsheets
Versions with no single source of truth — nobody knows which file is current.
Unclear equipment status
Is the machine rented, in service or available? Nobody knows at a glance.
Unclear invoices
Wrong VAT, missing OCR and Bankgiro lead to late payments.
Slow return inspections
Damage is found too late and nobody gets charged for it.
Before and after
From fragmented to connected
Most of rental already works — it's just scattered. RentelFlow connects it into one flow.
Tools that don't talk to each other.
One connected flow — from request to report.
Workflow
The whole rental, from request to report
One connected flow where every step carries the information forward — automatically.
The product
Twelve modules, one connected system
Everything you need to run your rental — from equipment to invoice, built for Swedish rental companies.
The real thing
Built for how rental actually works
From the yard to the office — RentelFlow keeps machines, bookings and invoices in order in the same system your team already works in.
See it in action
Clean views, clear data
An interface built for the workshop floor and the office — quick to learn, safe to trust.
Industries
Built for everything you rent out
From excavators to tools and events — RentelFlow adapts to your fleet.
Most common among our usersMachine & construction equipment
Excavators, wheel loaders, lifts and site huts — with service intervals, return inspections and utilisation per machine. See what's out, what's free and what makes money.
Tools & small equipment
Hand tools and machines with barcodes and storage locations.
Trailers & transport
Trailers and vehicles with availability and price lists.
Warehouse & logistics
Stocked material with locations and return checks.
Landscaping & groundwork
Seasonal machines with maintenance and booking.
Event equipment
Stage, sound and furniture with a calendar per item.
Get started
Up and running in an afternoon — not a project
Built to be simple, even if you've never used rental software before.
- 01Create your accountStart free, no credit card.
- 02Add equipmentAdd or import machines and tools.
- 03Invite your teamSet roles and permissions.
- 04Create your first bookingLink customer, period and price.
- 05Run the flowRental, return, invoice and report — in one system.
Pricing
Simple to get started
Transparent plans that grow with your rental business. No lock-in.
Starter
For getting organized.
- 3 users
- Up to 50 items
- 100 bookings/month
- Equipment, bookings and return checks
- Invoices with VAT and OCR
Growth
For growing rental businesses.
- 10 users
- Up to 250 items
- 750 bookings/month
- Deposits and audit logs
- Return checks, damage and reports
Professional
For multiple warehouses and teams.
- 25 users
- Up to 1,000 items
- 3,000 bookings/month
- Media security and role control
- Priority support
Security & operations
Your data, safely stored
Built on modern infrastructure with per-company isolation and full traceability.
Per-company isolation
Each customer's data is strictly separated with tenant isolation.
Supabase platform
Managed Postgres with encryption and backups.
Audit logs
A full history of who changed what and when.
Role-based access
Give the right people the right access — nothing more.
Secure sign-in
Encrypted sessions and protection against unauthorized access.
FAQ
What you're wondering
Is RentelFlow right for small rental companies?
Yes. It's built for Swedish rental SMEs — you can start free and add modules as you grow.
Do you handle Swedish VAT, OCR and Bankgiro?
Absolutely. Invoices are created with correct VAT, OCR numbers and Bankgiro. You can also export your accounting as an SIE file.
Can I move my data over from spreadsheets?
Yes. You can import equipment and customers, so you don't have to start from scratch when you switch from Excel.
How do return inspections and damage reports work?
At return you go through a checklist, document any damage with photos and link the cost directly to the customer.
Is my data secure?
Data is stored in isolation per company on Supabase with encryption, audit logs and role-based access.
Is there a lock-in period?
No. You pay monthly and can cancel anytime. The trial requires no credit card.
Ready to leave the spreadsheets behind?
Start free today and bring equipment, bookings and invoicing into one system built for Swedish rental.